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Minutes of the General Meeting of the European Association of American Square Dancers held on the 3rd of September, 1956 in the Ramstein Officers Club, at Ramstein, Germany
The meeting was called to order by the President, Bill Brockett at 1000 Hours.
42 Persons were in attendance.
1. In the absence of the Secretary of the Association, Bob Beechnor, who has Z.I., the files of the secretary were in the possession of Merle Basom who read the minutes of the meeting held at Heidleberg at 1620 Hours on 20 November, 1955. The minutes were approved as read.
2. No Treasurers report was available.
3. A motion was made by Sam Goldman that Article II, Section 1 of the By-Laws be amended to read "once every two months" and to delete "or similar publications" from the section. It was seconded by Fred Staeben and carried. Section 1 to now read as follows: "Publicity and Publications Committee: It shall be the duty of this committee to regularly publicize the activities of the association and square dancing in Europe through all available media and to gather and publish news, information, and other materials of interest to members once every two months, for distribution to all members of the association."
4. Let the Secretary or the President pass this on to the new President that "in the case of illness or Z,I, of the Publicity and Publications Committee Chairman, an appointment be made immediately to replace him and that the minutes of this meeting be passed along to the new officers as a guideline".
5. The matter of candidates for officers of the association for the coming year was discussed. It has been extremely difficult for members stationed far distances from each other to get together to conduct association business. It was presented for discussion that each club or group present a slate of officers and have an election by slate to insure that all officers are from the same area. Also discussed was that as a culmination the officers from one group or area hold the annual roundup.
6. A motion was made by Sam Goldman that we elect the officers of the association by club and that the people who are not associated with the club come to the board meeting every other month. It was seconded by Capt. Barrie and carried.
7. 7» A motion was made by Cal Golden that the past presidents of the association sit on the executive committee in an advisory capacity. It was seconded by Major Carter and carried.
8. A motion was made by Willie Fafard that Section 1 of Article III of the By-Laws be revised to read "Dues for each regular member club of the association shall be $10.00 for the year and shall be due at the beginning of the club year." "That section two of Article III of the By-Laws be deleted and that Sections 3 and4 be altered to read Section 2 and 3." It was seconded by Jere Regan and carried.
9. A motion was made by Col. Dean that Section 2, formerly Section 3 of Article III of the By-Laws be changed to read "Dues for associate members shall be One ($1.00) Dollar per year." It was seconded by Les Cowan and carried.
10. Nominations for officers of the Association were opened: a. Cal Golden nominated the "Boots & Ruffles Square Dance Club of Ramstein, Germany" to hold office for the coming year and to sponsor the Roundup next year, and Bill Brockett for President. It was seconded by Capt. Barrie. Mr. Van Barrington moved that the nominations be closed. The "Boots and Ruffles Square Dance Club" was elected to hold office for the coming year with Bill Brockett unanimously elected as President of the Association. b. Fred Staeben was nominated for Vice-President by Capt. Barrie. It was seconded by Col. Peters and unanimously elected. c. Loretta Fafard was nominated for Secretary by Willie Fafard. It was seconded by Merle Basom and unanimously elected. d. Jere Regan was nominated for Treasurer by Cal Golden. It was seconded by Col. Dean and unanimously elected.
11. A motion was made by Les Cowan that the meeting be adjourned. Seconded by Merle Basom and carried.
Loretta Fafard Acting Secretary
Bill Brockett President
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