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Minutes of the General Meeting of the European Association of American Square Dance Clubs held on the 18th of November, 1956 at Ramstein, Germany.
The meeting was called to order by the President, Bill Brockett at 1315 hours.
The following members were present: Bill Brockett - President Fred Staeben - Vice President Loretta Fafard - Secretary Jere Regan - Treasurer John Dyal (Representative) & Jack C. Barrett (Beaux & Belles Square Dance Club, Frankfurt) George Gilbreath(President) & George Martin (Board Member) (Kuntry Kuzins, Weisbaden) Merle Basom (Representative) & Grace Basom (Heidleburg Hoedowners, Heidleburg) Les Cowan (President) -(Boots & Ruffles, Ramstein)
1. The minutes of the General Meeting of the Association held on the 3rd of September, 1956 were read by the secretary and were approved as read.
2. The treasurer gave a report on the financial standing of the club. An amount of $39.01 carried over from the past Association year. The sum of $34.40 was received from the Boots & Ruffles as 20% of the net profit realized as a result of the "2nd Annual Roundup". Membership dues received from the Boots & Ruffles in the sum of $10.00. Making a total of cash received in the sum of $83.41. Disbursements in the amount of $12.38 for Association Stationery and $7.98 for postage necessary to mail the first bulletin were made. Leaving a balance on hand in the sum of $63.05. A motion was made by Merle Basom that the treasurer's report be accepted as read. Seconded by John Dyal and carried.
3. The Association Bulletin was discussed and all clubs were asked to submit news items for the second bulletin to be published the first week in December. It was requested that all articles for publication be submitted by the 25th of November. In the future, all columns are to be received by the 15th of the month preceding date of publication.
4. A complete file of all pertinent information on square dancers and callers in Europe is in process. This will enable the Association to assist anyone wishing to form new clubs as well as being of great assistance to clubs now in operation.
5. The Executive Board presented a proposed schedule of Roundups to be held during the year. The club representatives were in favor of the schedule and also of the suggestion that the preparation for all but the Annual Roundup be held to an absolute minimum. The following schedule will therefore be adhered to: First Dance - Between 15th November & 15th December Second Dance - Between 1st and 31st of March Third Dance - Between 25th of May & 25th of June Fourth (Annual Roundup) - Labor Day Weekend.
6. The first three dances are to be called "Association Quarterly Jamborees" and the fourth dance will be the "Annual Roundup".
7. A motion was made by Jere Regan that any net profits realized by the sponsoring clubs of Quarterly Jamborees be divided 80/20 with the Association getting the smaller percentage. Seconded by John Dyal and carried.
8. It was suggested that the registration fee or admittance charge to the quarterly jamborees be held to an absolute minimum.
9. The representative of Beaux & Belles of Frankfort, John Dyal, stated he would like to make a bid for the Third Dance to be held between the 25th of May and 25th of June. It was accepted by the Board subject to final approval of the Beaux & Belles. Suggested time for this dance would be 1 P.M. and 5 P«M.
10. Merle Basom, representative of the Heidleburg Hoedowners stated they would take the second dance to be held between the 1st and 31st of March. This was accepted subject to final approval of the Heidleburg Hoedowners.
11. It was decided that everyone would benefit if the Association had an accurate file of all callers available in Europe. A callers association was discussed and it was decided that such an organization would have to be set up as an individual enterprise within the Association. The representatives were asked to investigate into the feelings of their members and callers on the subject.
12. A suggestion was made that when one club wished to invite another club for a dance it should be called a "Club Invitational Dance" and all members of the guest club be included in the invitation. If members wished to sponsor individuals to dance with them it should have no connection with the Association.
13. The matter of a European Square Dance Supply House was discussed and it was decided it would be a good project for some individual or club who wished to make the necessary contacts in the states.
14. The Weisbaden club presented the problem that they do not have an adequate set of By-Laws. The Association will endeavor to compile samples and send them on to them.
15. In the future all Association Bulletins will be mailed to the Club Secretaries for distribution to the members.
16. As a matter of new business it was suggested that the Association sponsor some publicity for bringing new members into the Association as they come over from the U.S. It was suggested that a letter from the President of the Association be sent to Darmstadt, the main office of the Stars and Stripes, explaining what we are trying to do and ask them to reply as to what we may expect in the way of publicity through their media. Letters might also be sent to the other publications for the purpose of publicizing the Association.
17. The Association will issue individual membership cards to all members in the near future.
18. It was suggested that the next meeting with the Club Representatives be held on Sunday, the 27th of January, 1957.
19. A motion was made by Fred Staeben that the meeting be adjourned. Seconded by George Gilbreath and carried.
The meeting was adjourned at 1600 Hours.
LORETTA FAFARD SECRETARY
Bill Brockett President
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