Minutes of the General Meeting of the European Association of American Square Dance Clubs held on 2nd of September, 1957 at Ramstein, Germany.
The meeting was called to order at 930 Hours by the President, Bill Brockett.
46 members and the four Executive Officers were present.
1. The minutes of the General Meeting held on 3rd September, 1956 were read by the Secretary. A motion was made by Willie Fafard that the minutes be approved as read. Seconded by Sara Goldman and carried.
2. Treasurer's Report:
Balance as of 1 September, 1956 $ 39.01
INCOME:
Boots & Ruffles 2nd Annual Roundup $ 34.40
Dues from 7 member clubs 70.00
Dues from Associate members 08.00
Heidelberg Hoedowners "Second Quarterly Jamboree" 29.27
Miscellaneous Income 01.00
TOTAL INCOME 142.67
$ 181.68
EXPENDITURES:
Association Stationery $ 12.38
Postage Bulletin #1 7.98
Postage Bulletin #2 2.41
Postage Bulletin #3 2.15
Miscellaneous Postage 0.85
Association Cards 11.90
Public Stenographer 6.40
Postage Bulletins #4, #5, #6 7.33
TOTAL EXPENDITURES $ 51.40
CASH IN BANK. $ 122.61
PETTY CASH 7.67 BALANCE $ 130.28
BALANCE $ 130.28
A motion was made by Jim Doran that the Treasurer's Report be accepted as presented. Seconded by Freeman Sattlemeier and carried.
3. COMMITTEE Reports:
ROUNDUP COMMITTEE: Bob Rankin of the Ramstein Boots & Ruffles reported that final results on the "3rd Annual Roundup" were not available as yet. The Kinder program was operated on a no profit basis. Any additional cost of the Kinder Program wills be dissolved by the profits of the Roundup. The net profit of the Roundup will be split 80/20 with the Association.
CALLERS ASSOCIATION: Merle Bascom, Vice Chairman reported in the absence of Joe O'Leary, the Chairman of the newly formed Callers Association, which will be an affiliate of the EAASDC, that a Constitution was discussed with the group of callers and gone over in detail and will be published shortly. The remainder of the officers that were selected were Sam Goldman, Secretary-Treasurer; Dick Baughman, Educational Officer in Charge of new ideas, new calls, information on records and general information of interest to all callers; Fred Staeben in charge of Program, to be in charge of all dances during the next year and to assist anyone in need of help organizing programs, 42 signed up as leaders.
4. Betsy Davidson of USAFE SPECIAL SERVICES stated that the purpose of her office is to further recreational activities throughout Europe. Bringing Bob Osgood over was the only help given by USAFE. The Association has been one of the biggest helps in helping at USAFE in promoting square dancing and assisting in obtaining information necessary in securing Bob Osgood. The Association helped by (1) giving a central group to deal with; (2) having that many more heads and hands to do the actual work; and (3) having all you ambassadors of square dancing spreading it out to all areas. The Military has helped by providing financial support, etc. The Base was a big help in providing billets and a place to dance.
5. A problem was presented of inexperienced and beginner dancers attending the evening dances at Roundups but never attending workshops. A lengthy discussion was had with suggestions of requiring people to attend workshops in order to attend evening dances; tagging not so advanced dancers; membership in Association required, etc. Bob Osgood stated that it was very difficult to limit ability. The thing to decide was whether you want to bring people in for just a fun dance or whether you want people to come as a culmination of a year long dance. It was suggested that a possible solution be to correct problem at club level by articles in Bulletins and word of mouth from callers and fellow dancers.
A motion was made by Harold Wojohn that the Annual Roundup be for club members only and that the Quarterly Roundups be for everyone. Seconded by Freeman Sattlemeier. The motion was defeated.
6. The purpose of Association Membership cards was discussed. A motion was made by Freeman Sattlemeier that the Association Membership Cards be discontinued. Seconded by Harold Wojohn. The motion was defeated.
7. A motion was made by Freeman Sattlemeier to:
"Amend the Bylaws to the Constitution to provide an 80/20 split of any net profit realizing from Quarterly Jamborees or Annual Roundups, the smaller percentage going to the Association". Seconded by Sam Goldman and carried.
8. The floor was opened for nominations for new Association Officers.
Dick Baughman, Fred Weber and Merle Bascom were nominated for the office of President.
A hand vote was taken and Fred Weber was elected President.
Nominations opened for Vice President:
John Keys, Dick Baughman and Ed Duskin nominated. A hand vote was taken and Dick Baughman was elected Vice President.
Nominations opened for Secretary:
Mary Slora and Grace Bascom were nominated. A hand vote was taken and Mary Slora was elected Secretary.
Nominations opened for Treasurer:
John Keys and Bill Crain were nominated. A motion was made by Jim Doran that the nominations be closed, seconded but defeated.
Further nomination for office of Treasurer:
Ed Duskin. A hand vote was taken and Ed Duskin was unanimously elected Treasurer.
9. The Winter Jamboree was stated to be run by the Boots & Ruffles and is to be held at Berchtesgarden on the 9th, 10th and 11th of November. Bob Rankin, President of the Boots & Ruffles stated that any profit realized from this Winter Jamboree will be turned over 100% to the Association.
10. A motion was made by Quince Wadly that "Assignment for Roundups and Jamborees be made at least four (4) months in advance". Seconded by Jim Doran and unanimously carried.
11. Bob Osgood stated how happy he was to be here and requested that if anyone has pictures of the Roundup he would appreciate copies as he would like to give complete coverage in the Sets In Order Magazine. He stated that cooperation is the keynote of square dancing and the purpose of square dancing is to do the most for the most people to include everyone. He has gained much experience from this trip.
12. The Weisbaden Kuntry Kuzins volunteered to sponsor the Spring Roundup.
13. It was decided to grant lifetime honorary membership in the EAASDC to Bob Osgood and Helen Davis.
14. A motion was made by Bill Higgins that the meeting be adjourned. Seconded by Willie Fafard and carried.
The meeting was adjourned at 1145 Hours.
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BILL BROCKETT PRESIDENT |
LORETTA M. FAFARD SECRETARY |