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MINUTES OF THE E.A.A.S.D.C MEETING HELD IN WIESBADEN, GERMANY April 4, 1965
In the absence of the President Lyn Worthy, the Vice President Joe Pahl called the meeting to order at 1335 hours.
The Vice President opened the meeting by introducing Judy Kneebone the new Secretary who replaced Jane Smith. Joe went on to explain that Jane is to be married in September to Allen Miller, and is now involved with him in two Clubs plus the Round Dance Club, and it was just to much for her to keep up with the Secretarial duties of the Association. She asked to be relieved pending the event that a replacement was found.
A roll call of the clubs present was then taken. The following clubs were represented. BAVARIAN TWIRLERS HANAU HAYSEEDS BEAUX & BELLES HEIDELBERG HOEDOWNERS BERLIN DANCING BEARS KUNTRY KUZINS BITBURG PAWS & TAWS MERRY MIXERS BUTTONS & BOWS ONE WING SQUARES CHAM BLAZERS PHALSBOURG SHUFFLERS GAY KUZINS PORT PROMENADERS GAY SQUARES SKIRTS & SPURS GIESSEN DO-SI-DOS SPANGDAHLEM SKIRTS & FLIRTS GELNHAUSEN HOPPERS SQ' AIR DIV'S HAHN HICKS & CHICKS WAGON WHEELS The roll call showed that there were 22 out of 46 clubs present.
The new Secretary then read the minutes of the previous meeting held in Heidelberg Germany. Correction was made to the minutes concerning paragraph No. 5 under New Business. This stated that the Giessen Do-Si-Dos were re-instated, when actually they had never been dropped from the Association. Irene Thomas made the motion that the minutes be accepted as corrected. This was seconded by Anne Kissel, and the motion carried.
In the absence of the Treasurer Larry Thomas, the Vice President gave the financial report. It was stated that the balance in the Bank is $1,738.59, cash on hand is #15.00. Total monies as of 31 March 1965 are $1,753.59. At the end of the report Larry included his apologies to the "GAY SQUARES" for not being able to give them financial assistance sooner. It was March 14th before they received any funds. He expressed his thanks to them for being so patient. Copies of the Financial Statement were available to all present. Jim Worthy and Fred Potter motioned and seconded that the Financial Statement be accepted as read. The motion carried.
OLD BUSINESS:
The Vice President then announced that since the financial situation is now in order that the orders for the bumper decals and advertising materials would be sent off in the following week. Also, to hurry the orders along if cost didn't prohibit air mail return postage would be used.
It was stated that back in February of last year, $150.00 was approved for the purchase of a new typewriter. This typewriter is now being ordered. The Vice President then announced that bids for the old typewriter would be taken after the meeting, dead line for all bids was set at one months time. Fred Potter explained that the present typewriter has not been used for over a year and a half because of its deficiencies.
It was announced that the SLOSCH DANCE was held. There were over 500 people that attended the dance and it was considered a great success.
It was also announced that the FRENCE FROLIC has been canceled.
Publications Editor Mack McCarty announced that we now have access to a new process for putting out the Newsletter. We now can reproduce pictures, articles and letters in each copy. Copies of this month's Newsletter were given out. The Vice President called attention to an article by John Kaltenthalter called "PAUSE TO REFLECT". This article concerns the relationship of a Caller to his Club, and all were urged to read it.
The second Bulletin on the SUMMER JAMBOREE, sponsored by the Wagon Wheels in Zweibrücken Germany on the 25th, 26th and 27th of June, was read. Copies of the Bulletin were given out. All clubs were encouraged to attend.
The Vice President then announced and explained plans for a "CENTRAL REGISTRY PROJECT" being started in the States. Copies of the information form were passed out. All clubs were encouraged to fill in and send the forms back to either Dave & Lucille Fike or to Steve & Fran Stephens.
John Essex then told of a benefit dance held on the 5th of March in Ramstein Germany to raise funds for this project. There was a total of $84.00 raised and sent in.
Discussion was held on the EAASDC donating $100.00 to the Central Registry. Dewayn Fletcher moved that we give the $100.00 donation, this was seconded by Helen Waterman. Vote was taken by a show of hands and the motion carried. A check for $100.00 is being sent.
The 1st EUROPEAN SQUARE DANCE CONVENTION, to be held on the 3-4-5-6 of September was announced and discussed. The Vice President gave a run down on the 100 YEAR HALL, where the Convention is to be held. He asked that all go out and look at the Hall to appreciate its size and beauty. The Hall will hold 200 squares. Joe then gave a run down on the Callers who would be on the Program. All Clubs were strongly encouraged to attend the Convention.
It was asked if there was any word received regarding the Interlocking Squares Directional Road Signs. The Secretary announced that the letter concerning the signs had been sent off two weeks ago, but as yet there had been no word received.
Helen Waterman asked if we had heard anything more on the "Square Dancer's Commerative Stamp". Joe read an item out of the Overseas Dancer's Newsletter concerning the stamp. It was stated that while the Post Master General was not presently able to announce the stamp defiantly he sounded most encouraging. It was also asked that we find more dancers to sign more petitions. The Vice President urged all clubs to do this, also any clubs desiring more petitions ore to let us know and we will get some to them.
Noah Caldwell urged all present to go back to their clubs and really build up the Fall Convention. To make the Convention a success, we need at least 1,000 Square Dancer's, so each club is going to half to furnish every member they have.
NEW BUSINESS:
The Vice President called for bids for the WINTER JAMBCREE. There were none at this time. There was some discussion on what month bids for the Jamborees are to be called for. It was decided that it would be looked up in previous minutes of EAASDC meetings. Since there were no bids for the Winter Jamboree at this time, bids would be opened at the SUMMER JAMBOREE in Zweibrücken.
It was asked what month the Winter Jamboree is to take place in. Joe read from the By-laws of the Constitution, that the Winter Jamboree is to take place either in the month of November, December or January.
The Vice President announced that the new Constitution has been run off, and that it will be mailed out shortly.
Joe then asked the members present to come up after the meeting and correct their mailing address on the new Mailing Roster.
The subject of clubs purchasing a German Post Office Box was discussed at length. It was learned that these German Post Office Boxes are very hard to get. Most of them have waiting lists for as long as one year. The Vice President then asked the clubs who do not have a permanent mailing address to consider one of the following solutions to the problem of obtaining a permanent address for their individual clubs. a. Obtain a German Post Office Box. b. Obtain a Special Services Post Office Box. c. Have mail sent to club in care of some unit that will hold mail for the club. The main object being to obtain an address for each club that will not change.
Bill Higgins again asked for the co-operation of the clubs toward the "Central Registry Project." He then gave a run down on a Newsletter which his club the Heidelberg Hoedowners have started publishing monthly.
The Vice President then told of a tape that Lyn Worthy made to the Overseas Newsletter giving them a general run down on European Dancing as it is today.
The HAHN HICKS & CHICKS inquired as to the reason their check for dues, which was sent in January, had not as yet been canceled. Irene Thomas explained that they have been unable to open an account until the past month, and that the checks were not deposited until March. Joe explained further that the account could not be opened until the Treasurer received the Association funds from the past Treasurer. These funds were not received until the 25th of March.
It was then asked why the clubs have not been receiving the Newsletters. Mack McCarty explained that he had been having difficulties in getting the newsletter run off. Also out of 56 copies of the last newsletter that were sent out, 20 came back because of changed address.
Mack then announced that he needs more items for the following Newsletter. He asked the clubs to have the items in 2 or 3 weeks prior to publication. He then stated that in the future he would try to get a Newsletter out each month.
There was a suggestion made to hold the Association meetings on Saturdays instead of Sundays to increase attendance. This was discussed and it was decided that it would be brought up before the Executive Council.
A discussion was then held on getting more clubs to attend the Association meetings. Bill Higgins suggested that each club ask at least one member to volunteer to attend these meetings. This way each club would be represented at every meeting, and all the clubs could be kept well informed of the Association's Activities throughout the year.
The Vice President read a Bulletin on the KUNTRY KUZINS 10th ANNIVERSARY DANCE to be held In Wiesbaden on the 15th and 16th of May. Every one was encouraged to attend.
Eldon Carey made the motion that we dispense with the pre-Jamboree meeting in May. Ed LeBlanc seconded. Majority voted in favor, motion was carried. The next EAASDC meeting will be held at the SUMMER JAMBOREE in Zweibrücken, Germany.
It was asked how soon in advance news for the Newsletters had to be submitted. Mack stated that all items had to be in by the second week of the month for the month following.
Helen Waterman and Irene Thomas moved and seconded that the meeting be adjourned. Motion carried
Meeting adjourned at 1510 hours.
Respectfully submitted, Judy Kneebone Secretary, EAASDC
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