Minutes of General Membership Meeting

2 July 1966, Darmstadt

The July general meeting was held in the Sportshalle, Darmstadt on the occasion of the Summer Jamboree being held on 1-4 July 66. The meeting was called to order by the President, John "Will" Bryant, at 1300 hours.

All members of the Executive Council were present.

The minutes of the previous general meeting were then read. A motion was made that the minutes be approved as read; the motion was seconded and the motion carried.

The Treasurer's report as of 30 June 66 was then presented by Jay Martin (Treasurer) - copy attached. The report was accepted as read.

A roll call was then taken of the clubs present. The following clubs were represented:

1. Darmstompers                           6. Mannheim Mixers

2. Gay Squares                              7. Swinging Zweis

3. Teen Twirlers                             8. Heidelberg Hoedowners

A. Wagon Wheels                          9. Port Promenaders

5. Kuntry Kuzins                             10. Berlin Dancing Bears

Old Business:

a. The President stated that the Bremerhaven AYA Square Dancing Club - Wagon Wheels had not as yet submitted copies of their AYA rules however he recommended that they be admitted to full membership. The AYA is a fully recognized instrumentality of the United States Army and as such its backing of the Wagon Wheels should be accepted at fauve value. A motion was made by Lee Dean that the Wagon Wheels be accepted into the association; the motion was seconded by Rolf Moschet and carried.

b. The President then gave a briefing on the procurement of instructional records that had been ordered by John Kaltenthaler. Due to the costs involved, only one set would be procured.

c. The President then presented the subject of "plaque stealing." At the last General Meeting, held in May, the President had asked the member clubs to submit their recommendations for the ground rules on "plaque stealing".

Inasmuch as the clubs had not submitted any suggestions, the President stated that the Executive Council would make up the rules, publish them in the next Newsletter and request comments. If comments are not forthcoming, then the rules formulated by the Council will govern the situation.

d. The President then asked all clubs to check their files and ascertain if they still had their EAASDC charters. Those clubs who are unable to locate their charters were requested to contact the EAASDC Secretary for a reissue of their charter.

e. The President then asked that Dick Lyman, Vice President, give a status report on the preparations for the Fall Convention. Dick stated that AFN TV coverage would not be available but that he is exploring the possibility of commercial TV coverage. Hot meals will be available at the hall. Coleman Barracks in Mannheim-Sandhofen is available for US and Canadian personnel. Locations of camp sites for the German clubs will be listed in the August Newsletter. A check on the acoustics at the hall will be conducted on 9 July 66. The program for the convention is being prepared by ECTA. Hotel information will be available in the Newsletter however each person will have to arrange his own reservations. Strip maps were passed out showing the route to the Hall in Ludwigshaven. These maps will be included in the July Newsletter. The cost of the dance will be $5 a couple.

f. The President then announced that the Overseas Dancers auto stickers were available for purchase at the Jamboree at 35¢ each.

g. Chuck Killian (Darmstompers Club President) furnished the President with the prices for various types and sizes of the EAASDC flag. The Executive Council is to consider the matter and order the flag.

New Business:

a. The President stated that he believed that the matter of establishing a record library was an individual club matter due to the cost factor and the difficulty in scheduling sets between the clubs. Chuck Killian (Darmstompers) made the motion that this problem be referred to the individual clubs and that it not be considered by the EAASDC. The motion was seconded and carried.

b. The President commented that the EAASDC Newsletter is still not being circulated among the club members. A discussion ensued in which it was determined that this is a matter of the individual clubs insuring that their members are afforded the opportunity to read the Newsletter.

c. Bids to sponsor the 1966 Winter Jamboree were then requested by the President. Jack Lucas (Kuntry Kuzins) volunteered his club at Wiesbaden in the latter part of November. Harold Reno (Gay Squares) also volunteered his club for the same period. A vote was then taken among the representatives of the clubs present at the meeting to determine whether the Winter Jamboree would be sponsored by one of the volunteering clubs or by a combined operations of the Kuntry Kuzins-Gay Squares. As the result of the vote, the Kuntry Kuzins will sponsor the Winter Jamboree, 1966 at Wiesbaden in the latter part of November. Jack Lucas (President, Kuntry Kuzins) introduced his club officers: John Brewer (Vice President), Irene Le Cerf (Secretary) and Lillian Schoon (Treasurer).

There being no further business, a motion was made and seconded that the meeting be closed. The motion was carried and the meeting adjourned at 1435 hours.